Roadshow Coordinator 4688561007

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Employment Type: Full-time

Location: New York, NY

Work Site Type: Hybrid On-site

Building A Brand Starts With Our Story

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer.

Location: Onsite in New York office (3-4 days a week, subject to change at anytime)

What You Would Get To Do:

The Roadshow Coordinator is responsible for planning and executing high-profile roadshows by collaborating with Corporates, Institutional Equity Sales, Investment Banking, and Capital Markets teams. This role involves extensive coordination of logistics, including travel, accommodations, and virtual meeting arrangements, while maintaining seamless communication with corporate management teams and internal stakeholders. The Roadshow Coordinator will demonstrate strong organizational skills, the ability to work independently, and a commitment to excellence, creativity, and teamwork.

Your Contributions

Work closely with Corporates, Institutional Equity Sales, Investment Banking and Capital Markets to design and execute roadshows
Build strong relationships with Corporate management teams as well as with other internal constituents
Heavy calendar management and meeting coordination for investors, clients and internal teams
Heavy logistic coordination for in-person roadshows, including, but not limited to hotels, ground transportation, private air, commercial air
Heavy logistics coordination for virtual/hybrid roadshows, including, but not limited to Zoom, conference calls, large group virtual meetings
Maintain and communicate logistics and travel schedules and agendas with Corporate contacts, sales people and other participants for multiple events at the same time
Reconcile all roadshow expenses
Source, vet and contract venues for events with client input
Negotiate with vendors for cost effectiveness as appropriate; commercial focus to the bottom line
Identify new venues and vendors to differentiate roadshows and provide new experiences to clients
Arrange conference calls and webcasts and coordinate ad hoc technology requests
Provide real-time support for participants, even if after hours leading into an event
Create and send logistical information and coordinate other materials for events as needed
Must be able to balance a client’s demands and prioritize work based on a high volume book of work
Able to work independently with specialists and clients with little guidance
Back up coverage for colleagues as needed within the team
Excellent working relationship with managers, clients and peers alike
Advanced supplier knowledge; ability to negotiate value adds for cost efficiencies or enhanced attendee experience
Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST.

5-8+ years’ experience working on complex Deal Roadshows in the Financial industry
5+ years’ professional experience in Roadshows, events, marketing and/or communications
Bachelor’s Degree or equivalent practical experience preferred
Strong working knowledge of the Microsoft Office, specifically Excel
Experience in management and training teams both in planning and execution of Roadshows
Highly organized – ability to handle multiple tasks to meet strict deadlines
Excellent time management and multi-tasking skills
Ability to effectively and extensively interact with all levels of senior ranking officers
Adaptability to situations and ever changing demands
Accessible and responsive at all times; tasks and requests by client often happen outside of normal business hours - must be available to respond accordingly in accordance with SLAs
A calm and flexible approach to handling pressure and stress.
Professional, responsive and polite in extremely difficult circumstances
Resourceful, ambitious and proactive
Creative problem solver and team player

United States Residents: The base pay for this position ranges from $100,000-$125,000. This role is also eligible for an annual discretionary bonus.

Please note the national salary range listed in the job posting reflects the new hire salary range across various U.S. locations that would be applicable to the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth:

Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

#LI-KM3

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

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Do you now or in the future require FIRST to sponsor you to work in the United States?

Do you live in the NYC tri state area (NY, NJ or CT)?

Were you referred for the role by an existing FIRST employee? If yes, please add name(s).

Are you a current or past employee of FIRST? If yes, please share title and dates of employment.

Do you have any family member(s) that currently work for the company? If yes, please add name(s).

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Are you willing to go into NYC office 5 days a week?

Do you have a Bachelor's Degree?

Please note that all candidates who are extended an offer for a role at FIRST will be required to undergo a background check. Subject to local laws, this may include verification of employment history, educational history, criminal background checks and certain financial disclosure depending on your role. Failure to pass such background check will result in your offer being rescinded. Please acknowledge your agreement to continue your application.

Website

LinkedIn Profile

Do you now or in the future require FIRST to sponsor you to work in the United States?

Were you referred for the role by an existing FIRST employee? If yes, please add name(s).

Are you a current or past employee of FIRST? If yes, please share title and dates of employment.

Do you have any family member(s) that currently work for the company? If yes, please add name(s).

What is your desired salary?

Are you open to commuting to New York, NY office 5 days a week?

Please provide full mailing address (including zip code)

Do you have a bachelor's degree?

Do you have at least 5 years' experience planning corporate finance deal roadshows?

Have you planned corporate meetings for over 5 years?

Please acknowledge that this position involves working with financial clients and therefore there are company wide trading restrictions that will apply.

U.S. Standard Demographic Questions

We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.

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