Roadshow Coordinator 4671878007

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Employment Type: Full-time

Location: New York, NY

Work Site Type: Hybrid

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer.

Learn more at www.firstagency.com

Location: New York, NY (In Office) (3-4 days a week, subject to change at any time)

What You Would Get To Do:

The Roadshow Coordinator – Global Banking and Markets Division

Your Contributions

RESPONSIBILITIES FOR TOKYO DESK SUPPORT:

Fluency in Japanese is required to support the Tokyo desk

Support team with venue sourcing and restaurant bookings
Provide full administrative support to the Tokyo Roadshow desk
Support team with database management (Plan-It) when required
Arrange credit card authorization for client accommodation
Attend group events in the US, where required, and manage delegate registration
Maintain and update the roadshow team directories for hotel sales, reception, concierge and account service contacts
Book on-campus conference space and set up dial-ins when required
Support FIRST teams with ad hoc requests/projects (for example, if a Japanese conference came up in Events)

RESPONSIBILITIES FOR US DESK SUPPORT:

Work closely with Corporates, Institutional Equity Sales, Investment Banking, and Capital Markets to design and execute roadshows
Build strong relationships with corporate management teams as well as with other internal constituents
Heavy calendar management and meeting coordination for investors, clients, and internal teams
Heavy logistic coordination for in-person roadshows, including, but not limited to hotels, ground transportation, private air, commercial air
Heavy logistics coordination for virtual/hybrid roadshows, including, but not limited to Zoom, conference calls, large group virtual meetings
Maintain and communicate logistics and travel schedules and agendas with corporate contacts, salespeople, and other participants for multiple events deals , and non-deals at the same time
Source, vet, and contract venues for events with client input
Negotiate with vendors for cost-effectiveness as appropriate, commercial focus on the bottom line
Identify new venues and vendors to differentiate roadshows and provide new experiences to clients
Arrange conference calls and webcasts and coordinate ad hoc technology requests
Provide real-time support for participants, even if after hours leading into an event
Create and send logistical information and coordinate other materials for events as needed
Must be able to balance a client’s demands and prioritize work based on a high-volume book of work
Able to work independently with specialists and clients with little guidance
Back up coverage for colleagues as needed within the team
Excellent working relationship with managers, clients, and peers alike

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at First.

5 - 10 years experience working on complex Deal Roadshows in the Financial industry
5+ years’ of professional experience in Roadshows, events, marketing and/or communications
Bachelor’s Degree preferred
Displays strong people skills
Highly organized – ability to handle multiple tasks to meet strict deadlines
Excellent time management and multi-tasking skills
Ability to interact with all levels of senior ranking officers effectively and extensively
Adaptability to situations and ever-changing demands
Accessible and responsive always; tasks and requests by client often happen outside of normal business hours - must be available to respond accordingly
A calm and flexible approach to handling pressure and stress. Professional, responsive, and polite in extremely difficult circumstances
Resourceful, ambitious, and proactive
Creative problem solver and team player

Administration & General:

Build excellent relations with the team through positive communications
Ensure knowledge is shared within the team to enable them to work smarter and more efficiently
Work on ad hoc requests as required, typically during quiet times
Strict and accurate adherence to the company’s time-tracking policies and systems
Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings

At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth

Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

United States Residents: The base pay for this position ranges from $70,000-$110,000. This role is also eligible for an annual discretionary bonus.

#LI-KM3

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

First Name

Last Name

Phone

Resume/CV

Cover Letter

Website

LinkedIn Profile

Do you now or in the future require FIRST to sponsor you to work in the United States?

Do you live in the NYC tri state area (NY, NJ or CT)?

Were you referred for the role by an existing FIRST employee? If yes, please add name(s).

Are you a current or past employee of FIRST? If yes, please share title and dates of employment.

Do you have any family member(s) that currently work for the company? If yes, please add name(s).

What is your desired pay?

Please provide full mailing address (including zip code)

Are you willing to go into NYC office 5 days a week?

Do you have a Bachelor's Degree?

Do you have 5 or more years of corporate finance roadshow experience?

Do you have deal or non deal roadshow experience?

Are you fluent in Japanese?

Please note that all candidates who are extended an offer for a role at FIRST will be required to undergo a background check. Subject to local laws, this may include verification of employment history, educational history, criminal background checks and certain financial disclosure depending on your role. Failure to pass such background check will result in your offer being rescinded. Please acknowledge your agreement to continue your application.

U.S. Standard Demographic Questions

We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.

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