Event Technology Manager 4605826007

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Employment Type: Full-time

Location: Jersey City, NY

Work Site Type: Hybrid

Building A Brand Starts With Our Story

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer.

Learn more at www.firstagency.com

Location: Jersey City, NJ / Hybrid (3 days in office, subject to change at anytime) or NY office, must reside in tri state area to commute to work.

What You Would Get To Do:

In this capacity, the ideal candidate would represent the FIRST brand embedded within a Solutions account for a Financial Services company. FIRST Solutions is the proprietary strategic meetings management model offered by FIRST, which embeds specialist talent into organizations to provide Content, Creative, Digital Technology, Management & Delivery, and Data & Insights. The Event Technology Manager is responsible for assisting clients in navigating registration websites, supporting the integration of new technology platforms, and managing data, while collaborating closely with the event delivery team. This role involves assisting the events team with the implementation and ongoing support of new technology platforms, as well as leveraging advanced Microsoft Excel skills to manage event information and generate detailed reports.

Your Contributions

Advises on user experience of all pre-event and onsite registration for both virtual and in-person events
Implementation and project management of event registration websites, app builds and all technological aspects of our events
Troubleshoot technical issues
Manage client evaluation communications such as save-the-dates, invitations, registration, confirmations, etc.
Database management to ensure consistency of information, accurate data, inputting new data when required and generating lists upon request
Effectively communicate with internal and external clients via available communication lines; responding to all client queries within the agreed service level agreements
Work with Event delivery team on overall program logistics, production, and implementation
Coordination of name badges, tent cards, place cards, departure notices, email confirmations, agenda, signage etc. where appropriate
Registration desk flow design and set up
Lead contact for attendee management and technology vendors including pre-event and during execution
Assist in contacting clients for relevant information pertaining to the event
Create and distribute post event client surveys
Coordinate planning and utilization of mobile apps. May assist with build depending on platform.
List manipulation to provide team members with relevant registration data, year on year statistics, and insight into varied elements and event analytics
Manage relationships with technology suppliers including the negotiation of contracts
Review and manage any relevant third-party vendor invoice reconciliation e.g. badging / attendee tracking etc
Provide the client with cost savings / value adds whenever possible
Assist with the training of new joiners and mentoring existing team members
Travel (10-15% annually) for on-site management of events to ensure full success and reconciliation.

What We Are Looking For

5-7+ years of experience in Event Technology and Attendee Management including meeting planning and coordination
Cvent FLEX Experience is Required
Bachelor’s Degree preferred
Proficient programming skills of HTML and CSS is beneficial
Strong proficiency with registration website platforms such as Cvent, Bizzabo, Certain, Qualtrics or other registration website platforms
Experience with virtual meeting and event platforms such as Intrado, GlobalMeet / TalkPoint, Zoom, WebEx, SpotMe, Concise Chime or other virtual meeting and event platforms
Strong proficiency with Microsoft Office – specifically with Excel (i.e. comfortable with VLOOKUP function) and PowerPoint
Advanced project management skills with the ability to manage multiple projects simultaneously
Excellent written and oral communication skills at all levels
Extensive industry knowledge of new suppliers, services, and best practices
Strong client management skills with the ability to influence and lead by example, fostering a positive environment
Strong ability to create best practice and take on new initiatives independently
Client centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever changing demands and different client work styles
Motivated, self-starter, ability to take direction and work independently; ability to think innovatively

At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth

Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

United States Residents: The base pay for this position ranges from $70,000 to $100,000. This role is also eligible for an annual discretionary bonus.

#LI-KM3

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

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Do you now or in the future require FIRST to sponsor you to work in the United States?

Do you live within an hour of a major airport?

Were you referred for the role by an existing FIRST employee? If yes, please add name(s).

Are you a current or past employee of FIRST? If yes, please share title and dates of employment.

Do you have any family member(s) that currently work for the company? If yes, please add name(s).

What is your desired pay?

Please provide full mailing address (including zip code)

Please rate your proficiency with Cvent software 1 - no experience 2 - beginner 3 - proficient 4 - advanced

Do you have 5-7 years experience managing high volume corporate events?

What is your skill level with Microsoft Excel?

Do you know how to create event mobile apps, including agendas, headshots, biographies, and other customized information?

Are you proficient using Cvent Flex? If so how many years?

Are you open to going to Jersey City office 3 days a week, but subject to change to 5 days at anytime?

Are you open to going to New York office 3 days a week, but subject to change to 5 days at anytime?

Please note that all candidates who are extended an offer for a role at FIRST will be required to undergo a background check. Subject to local laws, this may include verification of employment history, educational history, criminal background checks and certain financial disclosure depending on your role. Failure to pass such background check will result in your offer being rescinded. Please acknowledge your agreement to continue your application.

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