Senior Roadshow Coordinator (Events & Experiences) 4579468007

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Employment Type: Full-time

Location: New York, NY

Work Site Type: On-site

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer.

Learn more at www.firstagency.com

Location: Onsite in New York office

This full-time position offers the opportunity to support a range of top-tier FIRST clients on an assigned basis, allowing the employee to leverage their skills and experience in alignment with the organization's business needs.

What You Would Get To Do:

FIRST is looking for a dynamic Senior Roadshow Coordinator – Investment Banking Division to work on-site at a major financial institution in New York City. The ideal candidate would have extensive experience organizing heavy logistics and schedules for corporate management teams to meet with prospective or existing investors within the Investment Banking division.

Your Contributions

Work closely with Corporates, Institutional Equity Sales, Investment Banking and Capital Markets to design and execute roadshows
Build strong relationships with corporate management teams as well as with other internal constituents
Heavy calendar management and meeting coordination for investors, clients and internal teams
Heavy logistic coordination for in-person roadshows, including, but not limited to hotels, ground transportation, private air, commercial air
Heavy logistics coordination for virtual/hybrid roadshows, including, but not limited to Zoom, conference calls, large group virtual meetings
Maintain and communicate logistics and travel schedules and agendas with corporate contacts, salespeople and other participants for multiple events at the same time
Create and manage budgets and expense reconciliation for all events
Source, vet and contract venues for events with client input
Negotiate with vendors for cost effectiveness as appropriate, commercial focus to the bottom line
Identify new venues and vendors to differentiate roadshows and provide new experiences to clients
Arrange conference calls and webcasts and coordinate ad hoc technology requests
Provide real-time support for participants, even if after hours leading into an event
Create and send logistical information and coordinate other materials for events as needed
Must be able to balance a client’s demands and prioritize work based on a high-volume book of work
Able to work independently with specialists and clients with little guidance
Back up coverage for colleagues as needed within the team
Mentor colleagues; demonstrate leadership capabilities to support and train colleagues
Create training documents for specific events or tasks where applicable, with a proactive approach
Excellent working relationship with managers, clients and peers alike
Advanced supplier knowledge: ability to negotiate value adds for cost efficiencies or enhanced attendee experience
Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at First.

5+ years’ experience working on complex Deal Roadshows in the Financial industry
5+ years’ professional experience in Roadshows, events, marketing and/or communications
Displays strong people management skills with the ability to motivate and lead by example
Experience in management and training teams both in planning and execution of Roadshows
Highly organized – ability to handle multiple tasks to meet strict deadlines
Excellent time management and multi-tasking skills
Ability to effectively and extensively interact with all levels of senior ranking officers
Adaptability to situations and ever-changing demands
Accessible and responsive at all times; tasks and requests by client often happen outside of normal business hours - must be available to respond accordingly
A calm and flexible approach to handling pressure and stress. Professional, responsive and polite in extremely difficult circumstances
Resourceful, ambitious and proactive
Creative problem solver and team player
Bachelor's degree preferred or equivalent practical experience

At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth

Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

United States Residents: The base pay for this position ranges from $100,000 to $130,000. This role is also eligible for an annual discretionary bonus.

Please note the national salary range listed in the job posting reflects the new hire salary range across various U.S. locations that would be applicable to the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

#LI-KM3

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

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Do you now or in the future require FIRST to sponsor you to work in the United States?

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Were you referred for the role by an existing FIRST employee? If yes, please add name(s).

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Are you willing to go into NYC office 5 days a week?

Do you have 5-10 years of corporate finance non deal roadshow experience?

Do you have 5-10 years of corporate finance deal roadshow experience?

Please note that all candidates who are extended an offer for a role at FIRST will be required to undergo a background check. Subject to local laws, this may include verification of employment history, educational history, criminal background checks and certain financial disclosure depending on your role. Failure to pass such background check will result in your offer being rescinded. Please acknowledge your agreement to continue your application.

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