Conference Allocation Associate 4512496007

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Employment Type: Full-time

Location: New York

Work Site Type: Hybrid

Building A Brand Starts With Our Story

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex, being listed among the "200 Top Marketing Agencies" in 2023, 2022 & 2021 by Chief Marketer, being recognized as one of the "50 Top Event Companies" by Special Events, being included in the Top 100 "Best Places to Work in NYC" by Crain's New York Business, and being listed as one of the "1000 Companies to Inspire Britain" by The London Stock Exchange Group.

FIRST also understands that businesses worldwide, including us, need to adopt more sustainable and socially responsible practices. Our vision of sustainability at FIRST is about fostering a People centric, Purpose driven & Planet conscious culture.

Learn more at www.firstagency.com

Our story started over 25 years ago growing through collaboration, innovation, strong culture, and a focus on people, specifically our people. Our people inspired, developed, and grew FIRST to the incredible brand experience creator it is today.

And our hope is that you become the next page of our story in developing how our agency connects more people beyond what they thought was possible.

A welcoming, creative and ambitious workplace that offers personal and professional growth for all individuals. At FIRST, you'll find:

A welcoming workplace that fosters diversity and belonging with a focus on team members feeling valued, respected, and supported.
Creative teams that enjoy challenging work with an ability to make an impact on those around them.
An experiential organization that cares about the development and career experience of each employee, focusing on excellence and flexibility with the right balance of structure to thrive.

Location: New York, NY (Hybrid) Must reside in the tri state area to be able to go into office

This full-time position offers the opportunity to support a range of top-tier FIRST clients on a rotational assignment basis, allowing the employee to leverage their skills and experience in alignment with the organization's business needs.

What You Would Get To Do

As the Conference Allocations Associate, you will schedule meetings between investors and C-level executives for small and large-scale Corporate Access Conferences, prepare schedules for corporate management teams, and consistently deliver exceptional service to our clients by utilizing excellent organizational and customer service skills.

This role is a full-time position with an initial assignment to support one of our Solutions Accounts at a Leading Investment Bank for a specified period, (approximately through April 2025). The Associate would then be redeployed to support another client account in a similar capacity, based on business needs.

Your Contributions

Heavy meeting coordination for investors, internal teams, and corporate clients for corporate access events
Work closely with Corporate Access Specialists, Corporates, Research, Institutional Equity Sales, and Investment Banking to coordinate and allocate Corporate Access Days and Conferences
Build strong relationships with Corporate management teams as well as with other internal constituents
Allocate 1x1 and group meetings for Conferences of varying sizes and different degrees of complexity
Maintain and distribute conference schedules
Action schedule changes on corporate and investor schedules in a timely manner
Proactively manage and respond to a high volume of emails received in a shared team inbox
Work with the Sales team to understand the account base and investor growth potential
Coordinate and communicate meeting details with Corporate contacts and the Sales team
On-site management of the 1x1 desk for Conferences as necessary, manage last minute changes and requests
Day-of-event execution for virtual or in-person event needs
Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST. Please contact recruiting@firstagency.com if you need accommodation at any stage of the recruitment process.

3-5 + years’ Corporate Access Meetings experience, heavy administrative support, and/or meeting coordination required
Bachelor’s degree required
Proficient with Microsoft Office including Word, Excel, and PowerPoint
Working knowledge of Dealogic / Conference Manager
Project Management experience, preferably in the financial services industry or a corporate environment
Ability to manage multiple projects simultaneously
Strong organizational skills, attention to detail and ownership of projects
Ability to work in a high-pressured environment
Excellent written and oral communication skills at all levels
Strong client management skills with the ability to influence and lead by example, fostering a positive environment
Strong ability to create best practices and take on new initiatives independently
Client-centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever-changing demands and different client work styles
Motivated, self-starter, ability to take direction and work independently; ability to think innovatively

United States Residents: The base pay for this position ranges from $70,000 - $90,000. This role is also eligible for an annual discretionary bonus.

#LI-KM3

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

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Do you now or in the future require FIRST to sponsor you to work in the United States?

Do you live in the NYC tri state area (NY, NJ or CT)?

Were you referred for the role by an existing FIRST employee? If yes, please add name(s).

Are you a current or past employee of FIRST? If yes, please share title and dates of employment.

Do you have any family member(s) that currently work for the company? If yes, please add name(s).

What is your desired pay?

Please provide full mailing address (including zip code)

Do you have your Bachelor's degree?

Are you willing to go in NYC office 2-3 days a week?

Do you have 3-5 years corporate access experience?

Do you have 3-5 years corporate finance roadshow experience?

This is a full time role that will rotate throughout the business (supporting different accounts,) as business needs arise, is this something you are open to?

Do you 3-5 years of heavy meeting planning and scheduling?

Do you have full working knowledge of Dealogic / Conference Manager systems?

First Global Management Services, Inc. has my consent to collect, store, and process my data for the purpose of considering me for employment, and for up to days thereafter.