Project Manager (Event Management) 4501641007

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Employment Type: Full-time

Location: Remote

Work Site Type: Remote

Building A Brand Starts With Our Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences.

FIRST works with clients across various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex, being listed among the "200 Top Marketing Agencies" in 2023, 2022 & 2021 by Chief Marketer, being recognized as one of the "50 Top Event Companies" by Special Events, being included in the Top 100 "Best Places to Work in NYC" by Crain's New York Business, and being listed as one of the "1000 Companies to Inspire Britain" by The London Stock Exchange Group.

FIRST also understands that businesses worldwide, including us, need to adopt more sustainable and socially responsible practices. Our vision of sustainability at FIRST is about fostering a People centric, Purpose driven & Planet conscious culture.

Learn more at www.firstagency.com

Our story started over 25 years ago growing through collaboration, innovation, strong culture, and a focus on people, specifically our people. Our people inspired, developed, and grew FIRST to the incredible brand experience creator it is today.

And our hope is that you become the next page of our story in developing how our agency connects more people beyond what they thought was possible.

A welcoming, creative and ambitious workplace that offers personal and professional growth for all individuals. At FIRST, you'll find:

A welcoming workplace that fosters diversity and belonging with a focus on team members feeling valued, respected, and supported.
Creative teams that enjoy challenging work with an ability to make an impact on those around them.
An experiential organization that cares about the development and career experience of each employee, focusing on excellence and flexibility with the right balance of structure to thrive.

Location: Remote (must reside in the US)

What You Would Get To Do

The ideal candidate would represent the FIRST brand as a dedicated resource within our Solutions division and assume the role of Project Manager. The Project Manager will consistently deliver exceptional service to our clients through excellent project management and will be responsible for managing, supporting and/or executing the coordination of conferences and events. They will be responsible for managing several internal and client facing programs at a time.

Your Contributions

End to end delivery of all assigned conferences, events from inception through execution to onsite delivery and post event debrief
Full management responsibility for assigned project budget creation, budget approval process enquiries, costs and contract negotiations with suppliers, timely invoice processing, final reconciliation and database reporting
Creation and management of project timeline and reporting to internal clients as required on progress, key milestones, and any client team deliverable deadlines
Working closely with client technology team to ensure the event website, registration and reporting process runs smoothly and efficiently and tech updates are communicated to event hosts in a timely manner
Management as well as knowledge and understanding of audio-visual requirements, internal and external speaker management, collection and program order collation of all presentations, food and beverage requirements including menu tastings when appropriate
Preparation of all detailed on-site event management documentation as well as verbal briefing of support staff, venue, and all suppliers directly responsible for delivering the event or conference
Travel for site inspections as well as on site management of live events
Contribute to the creation and deepening of a knowledge bank of venues, hotels, destinations and services that ensures the FIRST team are providing expert advice and recommendations to clients;
Assist in training and monitoring of new starters within the team as assigned by the Team Manager
Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST. Please contact recruiting@firstagency.com if you need an accommodation at any stage of the recruitment process.

Bachelor's Degree required

Extensive event management, project planning, leadership and negotiation skills
Demonstrated first-hand knowledge and experience of venues and destinations
Strong network of supplier contacts and established working relationships
Strong knowledge of registration, conferences, meetings, F&B, and production management
Experience in working with and managing Senior clients
Excellent oral and written communication skills
Good/advanced working knowledge of the MS Office Suite
Experience with Cvent a plus

ADMINISTRATION & GENERAL

Build excellent relations with clients and colleagues through positive communications
Work intelligently and ensure that Regional Operations is aware of problems or issues which negatively affect productivity
Adhere to, meet, and exceed SLA’s and KPIs consistently across all work
Flexible and willing to work long hours (evenings, weekends) and travel
Strict and accurate adherence to company’s time tracking policies and systems
FIRST ambassador; participate and engage with FIRST initiatives and extracurriculars where possible
Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surrounding

ADDITIONAL SKILLS:

Knowledge of Outlook, Slack, Box or similar tools preferred

United States Residents: The base pay for this position ranges from $70,000 to $100,000. This role is also eligible for an annual discretionary bonus.

#LI-KM3

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

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Do you have 5+ years of corporate event planning experience?

U.S. Standard Demographic Questions

We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.

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