Associate Event Technology Manager 4499354007

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Employment Type: Full-time

Location: Jersey City, NJ

Work Site Type: Hybrid

We are on the lookout for exceptional candidates to join our talent pipeline! As we continue to grow, we want to connect with forward-thinking individuals who share our passion for events and who are ready to make a significant impact. While we do not have an immediate associate event technology coordinator opening, we do expect roles to open in the near future.

Building A Brand Starts With Our Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences.

FIRST works with clients across various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex, being listed among the "200 Top Marketing Agencies" in 2023, 2022 & 2021 by Chief Marketer, being recognized as one of the "50 Top Event Companies" by Special Events, being included in the Top 100 "Best Places to Work in NYC" by Crain's New York Business, and being listed as one of the "1000 Companies to Inspire Britain" by The London Stock Exchange Group.

FIRST also understands that businesses worldwide, including us, need to adopt more sustainable and socially responsible practices. Our vision of sustainability at FIRST is about fostering a People centric, Purpose driven & Planet conscious culture.

Learn more at www.firstagency.com

Our story started over 25 years ago growing through collaboration, innovation, strong culture, and a focus on people, specifically our people. Our people inspired, developed, and grew FIRST to the incredible brand experience creator it is today.

And our hope is that you become the next page of our story in developing how our agency connects more people beyond what they thought was possible.

A welcoming, creative and ambitious workplace that offers personal and professional growth for all individuals. At FIRST, you'll find:

A welcoming workplace that fosters diversity and belonging with a focus on team members feeling valued, respected, and supported.
Creative teams that enjoy challenging work with an ability to make an impact on those around them.
An experiential organization that cares about the development and career experience of each employee, focusing on excellence and flexibility with the right balance of structure to thrive.

Location: Jersey City, NJ (In office)

What You Would Get To Do

FIRST is seeking a highly professional and technologically adept individual to provide support to one of our Solutions accounts with their event and meeting coordination. The Associate Event Technology Manager will be responsible for assisting with the marketing of events and conferences from the initial save the date through post-event reporting and managing attendee information in Cvent and Excel.

Your Contributions

Assist with managing high volume in-person, hybrid and virtual corporate events
Diligent handling of confidential invitee data, ensuring information is consistent and accurate
Develop, oversee, and maintain attendee registration sites using Cvent (Cvent experience required)
Design and distribute event communications and marketing materials
Provide team members with registration data, year over year statistics, and insight into varied elements and event analytics
Collaborate with clients and project managers to execute internal and external events
Create event mobile apps, including agendas, headshots, biographies, and other customized information
Assist clients with the registration process
Lead onsite registration procedures, including training temp staff and monitoring attendee participation
Travel periodically to oversee attendee logistics and registration for offsite events
Maintain a professional demeanor, treating everyone as a VIP client
Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST. Please contact recruiting@firstagency.com if you need an accommodation at any stage of the recruitment process.

2+ years’ of related experience in Event Technology (Cvent experience required)
Bachelor's Degree required
Strong attention to detail is essential
Experience in Financial Services preferred
Advanced Microsoft Excel skills required
General knowledge of HTML and CSS is beneficial, but not required
Ability to manage multiple projects simultaneously
Highly motivated, able to work independently
Exhibit strong work ethic, patience, and a winning attitude
Strong oral and written communication skills
Flexibility and willingness to work outside normal business hours (evenings, weekends) and travel when required

ADMINISTRATION & GENERAL

Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings
Work intelligently and ensure that the Team Lead is aware of problems or issues which negatively affect productivity
Build excellent relations with team through positive communications
Ensure knowledge is shared within the team to enable them to work smarter and more efficiently
Work on ad hoc requests as required, typically during quiet times

United States Residents: The base pay for this position ranges from $60,000 - $80,000. This role is also eligible for an annual discretionary bonus.

#LI-KM3

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

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Do you now or in the future require FIRST to sponsor you to work in the United States?

Do you live in the NYC tri state area (NY, NJ or CT)?

Were you referred for the role by an existing FIRST employee? If yes, please add name(s).

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Are you willing to go into the Jersey City, NJ or NYC office 5 days a week?

Please rate your proficiency with Cvent software.

Do you have 2-3 years experience managing high volume corporate events?

Are you proficient with Microsoft Excel?

Do you know how to create event mobile apps, including agendas, headshots, biographies, and other customized information?

U.S. Standard Demographic Questions

We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.

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