Venue Sourcing & Project Manager 4489365007

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Employment Type: Full-time

Location: New York City

Work Site Type: Hybrid

Building A Brand Starts With Our Story

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex, being listed among the "200 Top Marketing Agencies" in 2023, 2022 & 2021 by Chief Marketer, being recognized as one of the "50 Top Event Companies" by Special Events, being included in the Top 100 "Best Places to Work in NYC" by Crain's New York Business, and being listed as one of the "1000 Companies to Inspire Britain" by The London Stock Exchange Group.

FIRST also understands that businesses worldwide, including us, need to adopt more sustainable and socially responsible practices. Our vision of sustainability at FIRST is about fostering a People centric, Purpose driven & Planet conscious culture.

Learn more at www.firstagency.com

Our story started over 25 years ago growing through collaboration, innovation, strong culture, and a focus on people, specifically our people. Our people inspired, developed, and grew FIRST to the incredible brand experience creator it is today.

And our hope is that you become the next page of our story in developing how our agency connects more people beyond what they thought was possible.

A welcoming, creative and ambitious workplace that offers personal and professional growth for all individuals. At FIRST, you'll find:

A welcoming workplace that fosters diversity and belonging with a focus on team members feeling valued, respected, and supported.
Creative teams that enjoy challenging work with an ability to make an impact on those around them.
An experiential organization that cares about the development and career experience of each employee, focusing on excellence and flexibility with the right balance of structure to thrive.

Location: New York, NY (Hybrid) Must reside in the tri state area to be able to go into office

What You Would Get To Do

In this capacity, the ideal Venue Sourcing & Project Manager would represent the FIRST brand as an implant in our Solutions account within a leading Investment Bank. They will be responsible for managing several client-facing sourcing projects supporting the Marketing Events department annually. The Sourcing Project Manager will work to consistently deliver exceptional service to our clients through excellent project management and creative solutions.

Your Contributions

Oversee multiple venue sourcing projects simultaneously for small and large scale events across various sectors
Liaise with third party sourcing agent on RFP process to find optimal on-brand venue options for multiple Events across the domestic U.S., and the Americas
Create thorough RFPs for multi-city venue searches. Use strong client communication skills in understanding business needs and where flexibility can be exercised while still supporting Event objectives
Review venue contracts and client addendums for accuracy and negotiate where applicable
Quality control venue proposals to ensure venues/meeting space are viable for Event needs; think creatively to find solutions, and propose recommendations to meet business needs
Maximize cost reduction strategies and negotiate pricing and concessions best suited for Event needs
Managing site inspections, sometimes with the client; ability to travel as needed
Venue selection, negotiation, and contract management processes
Collaborate with Planners for proper pass off of event once sourcing/contract phase has concluded
Work with the team to ensure adherence to the client’s standards of operation and policies; ensure compliance and risk guidelines are followed
Create and closely monitor value adds at every opportunity and demonstrate commercial awareness, especially relating to contract negotiations
Share knowledge of best practices on sourcing, negotiating and venues
Create of city-centric Private Dining Directories for key major markets
Additional adhoc project support/planning as required; support event planning team as needed during slower period
Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST. Please contact recruiting@firstagency.com if you need accommodation at any stage of the recruitment process.

Bachelor’s Degree required
4 – 7 years’ similar event-related experience with a strong focus on venue sourcing
Strong knowledge of venues and hotels in key US cities
Experience in the Financial Services industry a plus
Advanced negotiating, risk management and contracting skills
Motivated, self-starter, ability to work independently and collaboratively; creative problem solver resourceful, team player
Excellent project management skills with the ability to manage multiple projects concurrently; proven ability to work well under pressure to meet established deadlines
Leadership/influencing/negotiation and decision-making skills
Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions, all with a positive attitude
Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever-changing demands and different client work styles; excellent communicator
Proficient with Microsoft Office
Ambitious, proactive and highly organized; strong attention to detail
Strong client management skills
A calm and flexible approach to handling pressure and stress

Administration and General

Build excellent relations with the team and clients through positive communications
Work intelligently and ensure that the Team Lead is aware of problems or issues which negatively affect productivity
Flexible and willing to work long hours (evenings, weekends) and travel as needed
Work on ad hoc requests as required
Strict and accurate adherence to company’s time tracking policies and systems
Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings

United States Residents: The base pay for this position ranges from $70,000 - $90,000. This role is also eligible for an annual discretionary bonus.

#LI-KM3

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

First Name

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Do you now or in the future require FIRST to sponsor you to work in the United States?

Do you live in the NYC tri state area (NY, NJ or CT)?

Were you referred for the role by an existing FIRST employee? If yes, please add name(s).

Are you a current or past employee of FIRST? If yes, please share title and dates of employment.

Do you have any family member(s) that currently work for the company? If yes, please add name(s).

What is your desired pay?

Please provide full mailing address (including zip code)

Do you have your Bachelor's degree?

Are you willing to go in NYC office 2-3 days a week?

Do you have 5-7 years of venue sourcing experience?

Do you have 5-7 corporate finance event planning experience?

U.S. Standard Demographic Questions

We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.

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